TABLE OF CONTENTS
Overview
Certain staff groups at Kutztown University will have access to the Academic Support Services tile. The tile is used to provide the tools and resources frequently used by department secretaries and other support staff.
This document will cover the tools unique to this tile.
General Student
General Student allows support staff to view information about a particular student.
- Note that this is a query view. In query view, information is read-only and cannot be edited.
- Staff can search for students by ID and term to narrow down results.
- If the student’s Spriden ID is known, it can be entered here. Otherwise, click … and select Person Search to enter the student search view.
Optionally, enter a semester code in the term field. Click the … to pull up a utility to search for specific terms.
Once a student has been selected, click Go to view the student's information.
First Tab - Learner
The first page contains Learner data. The top area shows general learner information, including the student’s academic and residency status.
The area below this shows the student’s curricula summary for a given term, and below that is the student’s field of study.
Second Tab - Curricula and Field of Study
To view more detailed curricula information, select the Curricula tab. This tab is split into two main areas:
- Curriculum shows the student’s current track. Here, you can confirm their program, college, degree, and more. Clicking Status details shows any additional information that has been recorded regarding the student’s curriculum.
Field of Study displays the student’s detailed field and department.
Third Tab - Activities
The Activities tab lists any academic activities that may be recorded, namely participation in a sports team.
Fourth Tab - Veteran
The Veteran tab indicates a student’s veteran status.
Remaining Tabs
Comments contains any learner comments made for a given semester.
The Academic and Graduation Status provides an overview of the student’s progress towards graduation, with space for overrides when outside of the read-only query view.
The Miscellaneous tab tracks additional information about the student, including details about campus employment.
Assign Advisors
The Assign Advisor tool is used to add a student to an advisor’s list.
- To look up a student, enter their Spriden ID or use the student search utility.
- After entering a student’s Spriden ID, enter a term code or use the term search utility.
- Click Go to see the student’s advisor(s) for the selected term.
Add and Remove Advisor
To add an advisor, click the + icon and enter the advisor’s Spriden ID (or look them up using the search utility). Specify whether the selected advisor will be the student’s Major or Minor advisor and use the checkbox to indicate the student’s primary advisor.
To remove an advisor, click in the row that you would like to remove and click the – button to remove the entry.
Errors
You may run into an error message that reads “From term not equal to key block term. Press DUPREC to update.”
This error may be dismissed by interacting with any of the editable fields. To resolve the issue, click on Copy (under the Start Over button on the upper right). Click on + (to the left of Copy in the grey bar).
Alternatively, you can click on the existing KU ID number and use the down arrow.
Additional Student Information
This tool shows basic information about a student’s cohort or attributes.
Registration Audit
This tool allows academic support staff to view all the registration transactions for a student in a given semester.
- To use it, enter a student and term code. Optionally, enter a date range to narrow down the results.
- Click Go to view the student’s registration transactions.
Class List
The Class List tool allows staff to view the list of registered students for a given class.
- Select a term from the dropdown, then use the search utility at the top or navigate by page to find the class you would like to see.
- Note that a course will not appear in the search results until at least one student has registered for it.
