An email signature allows you to automatically add your name and contact information to the bottom of your emails.


Microsoft Outlook

Windows

  1. Click the File menu and choose Options>Mail>Signatures.
  2. Click New and type in a name for your signature. Click OK.
  3. Type your signature information into the text box. 
    Pro-tip: Use Shift-Enter to add a new line instead of Enter. This will ensure that your signature is single-spaced.
  4. In the upper right, choose your signature name for new messages and/or replies and forwards.
  5. Click OK.

Mac 

  1. Open Outlook.
  2. Select Outlook from the toolbar.
  3. Select Preferences.
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  4. Select Signatures.
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  5. Select the Plus Sign in the edit signature box to add a new signature.
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  6. Enter a Signature Name.
  7. Enter the Signature Content.
  8. Select the Save Icon.
  9. Select the Red Circle to close the window.
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  10. Select your Signature from the New Messages and Replies/Forward drop-down menus.
    NOTE: You can have different signatures for each of these if so desired.
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Outlook Web

  1. Click the gear icon in the upper right corner.
  2. Click View all Outlook settings>Mail> Compose and reply.
  3. Type your signature information into the text box. 
    Pro-tip: Use Shift-Enter to add a new line instead of Enter. This will ensure that your signature is single-spaced. 
  4. Click the checkbox to include it on your outgoing sent messages.
  5. Click Save.