OneDrive is Microsoft's cloud storage platform. With your files in OneDrive, you can share them with others, control who can view or edit them, and work together at the same time. OneDrive can also be used to sync files across multiple devices. 


All KU faculty, staff, and students have access to 1 TB of cloud storage in OneDrive through their Office 365 account.


Accessing OneDrive

  1. Navigate to www.office.com and login with your KU username and password. 
  2. Click on the app launcher and then choose OneDrive from the list of available apps.


Adding Files

  1. To upload an existing file or folder on your computer, click Upload and choose Files or Folder. Alternatively, you can drag and drop a file or folder from your computer onto the OneDrive window.



  2. To create a new file in OneDrive, click New and choose the type of document you wisht to create.


Sharing Files

  1. Select the file or folder you want to share and click the Share option for the individual item or select multiple files and folders and click Share in the menu.



  2. Configure your desired share option based on your needs (see below) and then click Apply. Be sure to specify whether recipients should be allowed to edit the file or document or only be able to view it. 





Share Options

Share with a link

  • Anyone with the link – this option provides access to anyone with the direct link to the document or folder. This option is only recommended when individuals outside KU will need to access the document or folder. This option does not require a KU login and changes are not tied to an individual user. If you choose this option, you can also set an expiration date for the link or require a password for additional security.

 

 

  • People in Kutztown University with the link – this option provides access to anyone with the direct link to the document or folder at KU. Access requires a KU login and changes are tied a specific user.

  • People with existing access – this option generates a direct link to the document, but only provides access to people with existing access (see below).

Share with specific people (email)

  • Specific people – this option allows you to share with individual users. This option is recommended for documents only intended for a few individuals. Everyone you share with will be notified via email with the message you add.


Changing Permissions

  1. Select the shared file or folder in your OneDrive.
  2. Information about the file and individuals with current access will appear on the right. Click Manage access.
  3. On the Manage Access screen, you can:
    • Stop sharing all together.
    • Add links to grant access.
    • Remove existing links giving access.
    • Add individuals to direct access.
    • Remove direct access.