• As part of the ongoing effort to reduce print waste, KUIT has implemented a new Secure Print queue allowing users to send print jobs to a centralized queue and release them only when they are physically present at a copier. 

 

To enhance security and convenience, badge readers and Secure Release IDs have been also implemented, enabling users to authenticate at devices and securely retrieve their print jobs. 

 

TABLE OF CONTENTS

What is Secure Print?

Secure Print is a print queue that holds your document in a protected queue until you are physically at a printer to release it. 


Why use Secure Print?

  • Protects sensitive information (grades, HR data, student records).
  • Prevents documents from being left unattended.
  • Reduces wasted printing (only print what you pick up).
  • Allows you to print top any supported device on campus.
    • This is currently limited to Fraser Copiers/Printers.

How to Use Secure Print

Step 1: Send Your Print Job

  1. Select Print in your application (Word, Adobe, etc.).
  2. Choose the "Secure Print" as your printer.  
  3. Click Print.
  4. Wait for the PaperCut popup on your computer screen.
    1. Note your 7-digit Secure Release ID on the popup, this is the number you will enter on the Fraser MFD.
      The PaperCut popup window provides details about a print job, including the document's name, page count, cost to print, and secure release ID Number.  
  5. Click OK on the popup.

Step 2: Go to a Sharp (Fraser) Copier 

  1. Visit any Sharp copier on campus.
  2. Log in using your Secure Release ID or tap your KU ID badge.

Step 3: Release Your Print Job

  1. Select Print Release on the copier.
  2. Choose the document(s) you want to print.
  3. Tap Print.

Making Copies

  1. Visit any Sharp copier on campus
  2. Log in using your Secure Release ID on the touschscreen or tap your KU ID badge to the card reader located on the front of the copier
    1. The ID card reader is located to the left of the touchscreen. A green light indicates the reader is ready. The light will flash red and beep while reading a card.
  3. Select the copy function from the main screen.
    The screen shown immediately after authenticating with your KU ID card or PIN. Options are shown for Print Release, Copying, and Scanning.  
  4. Enter the number of copies desired.
    The screen shown when copying. The center of the screen is used to indicate how many copies are desired. Settings on the left define print quality, and the buttons in the bottom right are used to start in black and white (left) or color (right). 
  5. Select B/W or Color as desired to initiate the copy.

Scanning to Yourself

  1. Go to a Sharp Copier.
  2. Log in using your Secure Release ID or KU ID badge.
  3. Select Scan from the main screen.
    The screen shown immediately after authenticating with your KU ID card or PIN. Options are shown for Print Release, Copying, and Scanning.  
  4. Confirm the To field is your email.
    1. The user that is currently logged in has their email automatically populated as the recipient.
      The screen shown when scanning to yourself via email. The To field is automatically populated with your email address. Below that, the subject and filename are editable with additional settings to the right, and a blue Start button is present at the bottom right.  

Scanning to Someone Else

  1. Go to a Sharp Copier.
  2. Log in using your Secure Release ID or KU ID badge.
  3. Select Scan from the main screen.
    The screen shown immediately after authenticating with your KU ID card or PIN. Options are shown for Print Release, Copying, and Scanning.  
  4. Press the large "Home" button on the edge of the copier screen bezel, then select Email.
     
  5. Enter email address of recipient, or use the Address Book.
    A MFP shows the email screen. The top field is used to enter an email address. Below that is a field for Subject. Below that is a field for file name.  

FAQ's

Secure Release ID - What is it?

  • Your Secure Release ID is a randomly generated 7-digit number. This number is unique to you, and it will not change. Think of it as a PIN number for printing at a Fraser device.
  • To get your Secure Release ID, send a document to the Secure Print queue. The ID will be shown at the bottom of the PaperCut popup. 

Will I still contact Fraser for support and supplies?

  • Yes, Fraser is once again our partner for this contract, and their support will not change.
  • Support contact info can be found on the ID tag of each copier.

Can I still print to my office's copier?

  • Traditional direct print queues for individual office copiers have been maintained to support existing workflows and user preferences.

Can I use my KU ID Card?

  • Yes, there is a badge reader on each Fraser unit that receives information from your KU ID card. You can use your ID instead of your Secure Release ID number if you prefer.
  • You must have a tap-enabled ID for this to work. Tap-enabled ID’s are identified by cards that have the stripe on the bottom of the card. If your stripe is on the top, your card will not have the chip inside it. If you do not have a tap-enabled card, you may need to visit the Card Office in Academic Forum 107 to retrieve a new ID card.

Can I print directly to the Fraser MFD without Secure Print?